Frequently Asked Questions


Q: How does this organization work?
A: PNRRS is an entirely volunteer organization. In short, the PNRRS Chairman is responsible for managing all Society functions and specifically is tasked with overseeing referee training and development. The Vice-Chairman is responsible for coordinating schedules and allocating referees and referee coaches to matches. Each major geographic area within the Society’s territory (Oregon, Washington, and Idaho) has a Referee Development Officer (RDO) and an Allocator that work with the Chair and Vice-Chair to develop referee skills and assign referees to appropriate level matches in their area. The Past Chair, Treasurer, and Secretary are responsible for operations, such as the web-site, memberships, invoicing, and relationships with other referee societies. The Society’s organizing documents and other resources are posted on the PNRRS website under the About PNRRS tab at We have more things to lift than available hands so please contact us if you are able to contribute time to our cause.

Q: How do I contact PNRRS?
A: Contact information for Board Members is on the web-site, under the About PNRRS page. You may also use the Contact Us forms under that tab on the web-site. There are separate forms to request a referee, to comment about a referee, and to inquire about how to become a referee.

Q: How do I know who is scheduled to referee a game? How can I contact a referee allocated to a game?
A: All match assignments are posted on-line at under the Referee Allocations and League Schedules tab. Referees and clubs should check this weekly. There is a list of Referee Contacts under the Referee Resources tab. Match allocators send a message to the referees who are assigned to matches each week. Each allocator has his/her own system for doing this, so get to know your allocator.

Q: So how do I become a referee? Can anybody referee?
A: It is possible for almost anyone to learn how to referee, but rugby is a complex game and refereeing takes training. PNRRS will not assign anyone to referee a match unless they are a member of USA Rugby and have been certified as a Level 1 Rugby Referee by the International Rugby Board (IRB). Read about how to “Get Certified” under the Ref tab at and also look there for a list of Referee Courses. Contact us if you are interested in the training.

Q: Match Reports: How do I do that?
A: It is vital that every referee file a match report for every game they referee whether or not they expect payment. The report is our proof of service. We do not invoice clubs/leagues without a match report so no report, no pay. There are separate forms for each league we serve. Look for the Match Report Forms under the Referee Resources tab at

When filing reports PLEASE use the form for the league in which the home team competes, regardless of the type of match (league or friendly). Match reports are sent to the leagues letting them know about match results and player incidents. Pleasse make sure to report all disciplinary issues (cards) and serious injuries. File reports within two days of your match (e.g. by the Monday following a Saturday match).

Q: Player Concerns: What if I think a player may have been disciplined or was injured in a prior match; should I let them play? What if I think a player should not play?
A: It is the duty of the leagues and coaches to monitor their players, not the referee. That said, if you feel it is not safe for a player to participate, take steps you feel are appropriate for player safety (e.g. talk with the player, the coach, and trainers). If you question a player’s fitness to safely participate, send them off the field. They may come back if cut and it’s patched up but if you feel it wound not be safe for them to play, send them off. If you have questions about a player’s eligibility to participate for other reasons (eg. you issued a red card to the player the previous week), let the coach know you will be noting that in your match report.

Q: MONEY. How do referees get reimbursed? Can I withdraw funds at any time? Can I use match fees for kit, training, and travel?
A: PNRRS has a policy of reimbursing referees twice a year in March (fall season) and July (spring season). Clubs are invoiced at the end of each season in anticipation of making payments to referees. Referee funds are held in a separate fiduciary account. Each referee’s account balance is tracked by the Treasurer and is disclosed in a report twice a year. Referees may inquire about their funds balance at any time. Referees may elect to donate a portion of their funds to the Society. Referees may only use their accumulated funds (reimbursements and match fees) to buy kit, register for IRB/USAR training courses, or travel for special referee assignments. Using funds for kit, training, or travel needs to be coordinated with the PNRRS Treasurer. To order kit, follow the instructions on the Kit Order page under the Referee Resources tab at